PROGRAM
Each participating institution submits an Annual Progress report detailing accomplishments of the Program, identifying issues and concerns, and outlining a proposed plan for future activities. In addition, system-wide data and data on individual CSU-LSAMP students are submitted annually on the AMP/MARS system.
COST SHARE
Each participating institution contributes to the Program’s cost share obligation as set forth in the annual budget, Exhibit A of the Memorandum of Understanding (MOU). The cost share must comply with federal regulations (OMB Circular A-110) and be supported by officially approved evidence of costs. See Exhibit C of the MOU for more detailed guidelines governing cost share and required documentation. Cost share reports are due semi-annually as shown below:
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TIME PERIOD
Winter/Spring 2004
Summer/Fall 2004
Winter/Spring 2005
Summer/Fall 2005
Winter/Spring 2006
Summer/Fall 2006
Winter/Spring 2007
Summer/Fall 2007
Winter/Spring 2008
Summer/Fall 2008 |
DUE DATE
6/30/04
1/15/05
6/30/05
1/15/06
6/30/06
1/15/07
6/30/07
1/15/08
6/30/08
1/15/09
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INVOICES
Completed invoice forms are due no later than thirty (30) days after the end of each month in which the expense occurred. The final invoice must be received at the CSU-LSAMP program administrator by no later than 60 days after the end of the annual budget cycle.
The invoice should be sent to: |
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Minnie Chabot
CSU-LSAMP Financial Administrator
California State University, Sacramento
6000 J Street
Sacramento, CA 95819-6111 |
RETENTION
Each campus retains all records for audit for a minimum of three (3) years after October 31, 2008 or after final payment, whichever is later.
EXPENDITURES
All expenditures must be in support of the LSAMP Program objectives, be supported by receipts or documentation meeting CSU policy and commonly accepted accounting standards, and comply with all applicable NSF regulations. Each campus is responsible for retaining documentation supporting its invoices and shall defend any audit challenges attendant to that campus’s invoices.
OMB CIRCULAR A-133 AUDITS
Each campus is responsible for submitting its A-133 audit findings by no later than November 30 immediately following the end of the year audited.
The invoice should be sent to: |
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Minnie Chabot
CSU-LSAMP Financial Administrator
California State University, Sacramento
6000 J Street
Sacramento, CA 95819-6111 |
